In 1 minute
The essentials of this note
- One workflow: ARCA documents, AI bill reading, matching with purchase orders, payments and bank.
- Nothing is posted automatically: anything that does not match is flagged for review.
- Reswoy’s own exclusive modules, native in Odoo and designed for Argentine regulations.
- A dashboard controls AI models, monthly spend and the cap.
Entering vendor bills by hand, checking them against ARCA records, finding the purchase order, controlling payment and reconciling the bank: it is one of the most repetitive tasks in administration and one of the most error-prone.
At Reswoy we developed an end-to-end solution, with our own exclusive modules on Odoo, that handles that whole workflow with artificial intelligence. Your team stops typing and only reviews what needs attention.
How it works, end to end
ARCA document import
Odoo pulls the documents you received as recorded in ARCA, with their official data. It is the reference everything else is validated against.
Resultthe full list of what you were invoiced, with no manual entry.
AI bill reading
Bill PDFs and photos arrive by email, through the Upload button or by dragging them onto the bill. AI reads the vendor, tax ID, date, amounts, VAT, withholdings and other taxes.
Resulta draft bill, with ARCA’s official data when the document is already there, and the vendor created by tax ID if it did not exist.
Matching with purchase orders
Each bill is matched with its purchase order and receipt: three-way control by product, quantity and price.
Resultbills that match what was ordered and received, and differences caught before paying.
Payments and bank reconciliation
Payments are linked to their bills, Argentine bank statements are imported by dragging the file and AI suggests which transaction to reconcile each one with.
Resultthe bank reconciled with fewer manual searches.
Exception review
Nothing is posted automatically. Anything that does not match is flagged with the reason and the reading’s confidence level, so a person decides.
Resultyour team only reviews what needs attention.
What your team gains
More productivity
Manual bill entry disappears and time goes into reviewing and deciding.
Fewer errors
Each bill is validated against ARCA, the purchase order and the bank. The tax ID is checked with its check digit and totals have to match.
Full traceability
Each bill is linked to its PDF, the ARCA record, the purchase order, the receipt and the payment.
Faster closings
With documents entered and reconciled day by day, month-end closing stops being a race.
Developed by Reswoy
The solution is built with Reswoy’s own exclusive modules, natively integrated into Odoo Enterprise and designed for Argentine regulations: ARCA documents, withholdings, other taxes and local banks.
It is not an external service connecting from outside: everything happens inside your Odoo, with your permissions and your history. We maintain and update it with every Odoo version.
The AI model management dashboard
Alert threshold: 80% of the cap
Spend over the last 12 months
| Task | Model | Requests | Spend |
|---|---|---|---|
| Digital PDF documents | GPT-4.1 mini | 1,870 | US$ 2.81 |
| Images and scans | GPT-4.1 mini | 214 | US$ 1.73 |
| Bank reconciliation | GPT-4.1 mini | 56 | US$ 0.28 |
What you control from the dashboard
From our own dashboard inside Odoo, you control and monitor every dollar spent on AI:
Providers and models
Connect your OpenAI, Anthropic, Google Gemini or other compatible account, and choose models with their price and capabilities in view.
One model per task
A default one, another for digital PDFs and another for images and scans. Each task shows the estimated cost per page.
Real-time usage
Month spend, projection, 12-month trend and breakdown by task, model and source, with the detail of each request.
Cap and alert threshold
Set a monthly spending limit and an early alert. When the cap is reached, AI stops and the rest of Odoo keeps working.
Reliable history
Each request stores the price in effect at that moment, so a price change does not rewrite what you already spent.
Frequently asked questions
Does it work with any supplier?
Yes. It reads Argentine invoices from any supplier, as digital PDFs or images, and validates them against ARCA records.
What if AI misreads a field?
The bill is not posted: it is flagged for review, with the reason and the reading’s confidence level.
Do I need to change my Odoo?
The solution runs on Odoo Enterprise. If your version is older, we include it in the upgrade plan.
How much does the AI cost?
With an economical model, reading a digital PDF bill costs about US$ 0.0015. The dashboard shows actual spend and lets you set a cap.
Where is my data?
Everything is managed inside your Odoo. Only the information needed for each reading is sent to the AI, using your own provider account.
How we implement it
We start with an assessment of your purchasing and payment workflow, configure the modules on your Odoo, connect your AI account with a spending cap and support your team during the first weeks.
See also our integrations and development on Odoo.
